Download application form here:

SALARY RANGE:
Check with current update with Personnel Department. The City pays members 7% contribution to PERS for the 2% at age 55 retirement formula.

DEFINITION:
Under general supervision, performs a variety of technical functions in the collection, retention and dissemination of police records and reports; maintains the integrity of all police records. Provides accurate and timely information to the public, law enforcement personnel and other authorized agencies; enters data in computer systems; transcribes report narratives; and performs a variety of tasks relative to assigned area of responsibility.

ESSENTIAL FUNCTION STATEMENTS:
Receive, sort and prioritize incoming reports, citations, warrants, other documents and files; process, maintain, and purge records as mandated by law; maintain logs and registers of warrants, subpoenas and other documents received; retrieve and release records according to established laws and regulations. Perform data entry of various police records and information including warrants, citations, arrests, suspects, vehicles, locations, property and evidence; transcribe narrative reports; compile and compare various statistics for City, State and Federal agencies. Correct edited reports and prepare associated documents to accompany reports; break down and assemble completed reports for filing and forwarding. Prepare necessary paperwork for the Court, District Attorney and Juvenile Probation departments. Respond to radio inquiries from officers in the field ; perform computer inquiry and entry NCIC in CLETS systems for wanted persons, warrant information, driver history and vehicle registration, attempt to locate information about missing persons, runaways, property, guns, vehicles and other information; communicate with local, State and Federal agencies regarding criminal and non-criminal activities. Obtain booking information for officers for persons arrested. Receive and review incoming teletypes; sort, prioritize, respond or route to appropriate personnel; ensure compliance with State and Federal laws governing public information and right to privacy. Female technicians serve as a matron in conducting strip searches of and transporting female prisoners. Perform related duties and responsibilities as required.

QUALIFICATIONS

KNOWLEDGE OF:
Modern and complex principles and practices of record keeping, maintenance and retention. Methods and techniques of report preparation. Modern office procedures, methods and computer equipment. Principles and practices of customer service. Principles and practices of data of customer service. Principles and practices of data entry. Proper English usage, spelling, grammar and punctuation.

LAWS AND REGULATIONS
Governing the maintenance, retention and release of law enforcement records.

ABILITY TO:
Interpret and apply applicable laws and regulations pertaining to police records maintenance and dissemination. Proofread documents for accuracy and completeness. Accurately enter police reports and other legal information into the computer. Conduct search and inquiries utilizing appropriate computer databases. Maintain confidentiality. Respond to requests and inquiries from the general public. Deal tactfully with the public. Operate a variety of office equipment including a computer, copier and fax machine. Work various shifts, including weekends and holidays. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Type 45 words per minute.

EDUCATION:
Equivalent to graduation from high school.

EXPERIENCE:
One year of general clerical experience is desirable.

PHYSICAL REQUIREMENTS:
Essential functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time; extensive use of computer keyboard; visual acuity to read computer screens.

ENVIRONMENTAL CONDITIONS:
Office environment; exposure to computer screens.